Location: Bristol
Hours: Full-time, permanent role (35 hours per week Monday to Friday)
Controlled Function: No
Reporting to: Chief Executive’s Office
We are looking for an Executive Assistant to join our team. Your role will be to provide professional, accurate, confidential and efficient support and assistance to the Chief Executive and the Executive Committee. You will assist the CEO in the overall management of the organisation and across all aspect of the work and teams to support him to deliver his job as effectively as possible.
Key Responsibilities
- Develop and maintain good relationships with members of the Board, Executive Management, managers and external stakeholders to the business.
- Keep informed, through discussion with the CEO and others, of live and forthcoming issues to spot linkages between activities to manage the diary and briefings effectively.
- Prepare and co-ordinate briefing material and presentations ensuring papers are present and available in advance of meetings, events and presentations.
- Provide assistance on a range of projects focused on the development of the Society’s new business strategy, involving leading on specific elements of project work.
- Manage and arrange the day-to-day logistics of the CEO’s and Executive Committee diaries including meetings, briefings and presentations.
- Participate in professional development and networking opportunities that support this role and that contributes to the knowledge, skills and understanding of the Society as a whole.
- Plan and organise promotional, business and social events, including but not limited to policyholder focus groups, corporate events and staff social events.
- Take an active role in Corporate Social Responsibility activities and promote this within the business.
General
- Comply with regulatory requirements and the Society’s Code of Ethics and Conduct.
- Undertake ad hoc work as necessary.
Key Results
- The CEO’s Office is, and is seen to be, a professionally managed and well-run operation.
- Incisive business strategy documents are prepared in line with CEO’s office guidelines.
- Creative presentations produced that are attuned to the strategy on behalf of the CEO’s office.
- Best practices established in meeting Health & Safety requirements.
- High degree of confidentiality.
Competencies
Core Behaviours
- Flexibility and willingness to undertake varied responsibilities, working alone or as part of a team
- Personal qualities of integrity, credibility and a commitment to the Society’s mission
- Judgement
- Team working
- Self development
- Thoroughness
- Decision making
- Influencing
- Planning and resourcing
Core Skills
- Excellent verbal and written communication
skills with exceptional attention to detail
- A completer/finisher orientated to results, with
an infectious enthusiasm and can-do attitude
- Able to manage a busy workload with
conflicting priorities to tight deadlines
- Excellent analytical, interpersonal and organisational skills
- Proficient in using technology as a management reporting tool
- Project Management
- Customer Service
- Assertiveness
- Presenting
The duties and responsibilities above are not exhaustive and the role holder may be required to undertake other activities consistent with the general nature and purpose of the role.
Duties may vary between individuals with the same or similar job title according to the needs of Society.
National Friendly may review and amend this job description at its discretion. This job description does not form part of the individual’s terms and conditions of employment.
Previous experience as an Executive Assistant or similar role and within the financial services sector would be an advantage.
What we offer:
In return, we offer an attractive salary £40,000 (DOE), a potential for a generous performance-based bonus, company pension contributions (up to 12% of salary) plus benefits including our best PMI cover, life assurance (x4 salary), an EAP and more. We have a discretionary hybrid working policy under which we’d typically expect you to attend the office a minimum of 60% of the time.